The Importance of Lessons Learned in Project Management (#9 in the series PMP Exam Themes – The Perspective You Need To Develop To Be Prepared) By Brian Denis Egan, B.Sc, M.Sc., M.B.A., PMP – Global Knowledge Course Director. Individuals requiring additional information, articles, publications, research material, etc. Even though its importance in project management is evident project teams often fail to complete this crucial exercise. The log should be updated frequently to ensure all team members are aware of actions taken forward and progress made. Documentation of lessons learned should include naming the issue, a brief description of the problem or success, the impact on the project (e.g. In addition, you can use this address to inspire and motivate your team to use the method and to clear up any potential misunderstandings as well as to figure out the team’s expectations. "Lessons learned is a methodology of businesses collecting data and information to a system that drive improvements in an organisation. Without Newton’s physics, Einstein may not have theorized on the curvature of time and space Most project managers understand the importance of lessons learned on current and future projects. Let me illustrate this with a small sample of superseded, or obsolete, scientific theories: Note that I did not state that the original theories were wrong: data was analyzed; conclusions were drawn, communicated, and widely accepted at the time and archived for others to learn from. While COVID-19 surges continue in the midst of the influenza season, lessons learned by health systems large and small reveal the importance of teamwork, communication, flexibility, preparation and supporting the physical and mental health of all staff. Lessons learned benefits projects of all sizes and complexities. July 28, 2012, Importance of Lessons Learned in Project Management Extraordinary events provide us with new experiences, that is what extraordinary means, out of the ordinary. Done correctly, a lessons learned analysis is an important tool for managerial success. In PMI’s project management heaven, organizations do everything possible to make sure that they learn from experience. Often organizations have a defined process for capturing lessons but do not include activities to ensure lessons are used. In fact this new process is part of the Executing Process Group and not Closing Process Group. Therefore, conduct your lessons learned so no child is sent off to camp without a teddy bear!! But that isn’t true. #7 Lessons Learned Benefits: The lessons learned process also allows project teams to generate new knowledge base for future implementation. The Project Management Institute’s (PMI) A Guide to the Project Management Body of Knowledge (PMBOK® Guide)defines this process as a ‘set of interrelated actions and activities performed to achieve a spe… In order to do so, we must make it a practice to take the time to analyze Lessons Learned. non-availability of appropriate infrastructure to support the process. "Lessons learned is a methodology of businesses collecting data and information to a system that drive improvements in an organisation. Identifying gaps allows an organization to correct issues and/or strengthen its security. Is the spreadsheet system flawed? In addition, you can use this address to inspire and … Lessons learned plays a vital role in success of a project. In the long run, it can also help continually improve how organizations execute projects. Without time travel, I may never go back in time to pack my teddy bear before going away to camp. Not all the invited people attended the meeting, and it turned into a complaint session … Classical physics – superseded by relativistic physics and quantum physics. Why Lessons Learned Is Important. When? Documenting the lessons learned is a very important organizational process asset of a company. Project teams can record factors that contributed to project success. If your project experienced a catastrophic failure due to scope creep, budget overruns, a product that fell below expectations, or any other problem, the only way to prevent the same outcome in the future is to: Understand what went wrong and why; Approach: The study presents findings of three studies from a … Let’s start this article the way we would start a project — by documenting why we would want to capture lessons learned. This article was originally published in Global Knowledge’s Project Management Blog. May reduce the risk of an organization to correct issues and/or strengthen security. 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